Last updated: 14 August 2026
What we collect
We process conversation messages, voice transcripts, structured discovery facts, business contact details, verification records, uploaded files and limited security data needed to prevent abuse. Contact details are optional on contact and feedback forms. Feedback may be completely anonymous.
Why we use it
We use this information to conduct enterprise AI discovery, create requirement dockets and reports, assess provider fit, research suitable providers, coordinate approved introductions, respond to requests and protect the service.
Voice and files
Microphone access starts only when you choose a voice feature. Voice-to-text and live voice may be processed by our AI service provider. Raw recordings used for transcription are not intentionally retained by QualifiedPOC.ai. Uploaded files are stored privately and are used only for discovery, internal research and suitable-provider evaluation.
Sharing
Buyer requirements may be shared with selected suitable providers in anonymized form after the interface acknowledgement and applicable review. Identity, confidential files and non-anonymized details are subject to additional operational, consent and agreement gates. Provider target-account and commercial information is treated as confidential.
Service providers
We use specialist infrastructure providers for AI processing, database and private file storage, email delivery, hosting, security and product analytics. Access is limited to what is needed to operate the service. QualifiedPOC.ai does not claim that every underlying provider stores data in the UAE.
Retention
Anonymous incomplete sessions are scheduled for review and deletion after 90 days. Uploaded documents are retained for six months by default and may be retained longer for an active opportunity, legal obligation or dispute. Verified project records may be kept while the business relationship or legitimate operational need continues.
Analytics and session replay
Product analytics may be used to understand traffic, conversion and friction. The full chat surface, typed content, business email, phone number, uploaded files and voice transcripts must be masked or excluded from analytics and session replay.
Security and AI limitations
Credentials remain on the server. Sessions use high-entropy tokens, verification codes expire, private files are not publicly accessible and important external actions remain subject to review. AI can make mistakes, so important facts and recommendations must be confirmed before action.
Your choices and rights
You may request access, correction or deletion, withdraw consent where applicable, or raise a privacy concern. Use the contact form and include enough context for us to locate the relevant record.